Welcome, Pat
Choose what you would like to do. You can also use the direct link in your monthly email.
Indoor Vendor Reservations
A sample process for indoor booth applications, review, insurance, payment, and setup.
Apply for an indoor booth
Tell us about your business and what you plan to sell. The coordinator reviews each application before offering a space.
Example: what a vendor sees after applying
Indoor vendor applications
Work down the application list: review the request, record the decision, then track space, insurance, and payment. Contact vendors directly as needed. No messages or payments are sent in this demo.
Preview a sample next-steps email
Preview only. A live system could prepare a message for coordinator review and send it with the vendor’s private status link.
Based on the fair’s vendor information page, indoor application page, and 2026 indoor application. The public pages should be reconciled with the current application before launch.
October monthly meeting
Thursday, October 22 · General meeting at 7:00 p.m. · Columbia County Fairgrounds
Please respond by noon on Monday, October 19.
Will you attend?
Each member may bring one guest or associate member. The meal count includes both of you. You can change your answer up to noon on Monday, October 19.
Prefer to call or text? Contact the secretary at 706-xxx-xxxx, and your answer can be recorded for you.
Choose a fair shift
Choose a date or area to narrow the shifts, then open an area to sign up. These Spring Fair 2026 openings are examples.
Shifts you signed up for
Shift confirmation email
In the live system, choosing or canceling a shift would email you an updated list for everyone you signed up. You could also request another copy here.
Meeting dashboard
A sample of what the secretary would see after sending an invitation.
Secretary's monthly steps
- Set the meeting date and response deadline.
- Preview the invitation.
- Send the invitation once.
- See the live meal count and manually enter responses received by text or phone.
To: Pat Sullivan <[email protected]>
Subject: October monthly meeting reminder
Good afternoon, Pat,
This is your monthly reminder of the Merchants Association meeting. Please let us know if you will attend by the RSVP deadline below.
Merchants Association of Columbia County Members
- Event:
- Monthly Merchants Association Meeting
- Where:
- Columbia County Fairgrounds
- Date:
- Thursday, October 22, 2026
- Time:
- 6:00 p.m. Board of Directors
7:00 p.m. General Membership
Dinner is included with the monthly meeting. Please RSVP so we can prepare the proper number of meals.
Please respond by noon on Monday, October 19.
If you prefer, you can call or text the secretary at 706-xxx-xxxx.
Thank you,
MACC Secretary
Every member would receive their own message and link. This preview does not send anything.
Automatic reminders
Suggested schedule: one reminder a week before the deadline and another the day before. Members who have already answered are excluded.
0 members would receive the next reminder in this sample.
Record a phone or text response
Member response list
| Member | Response | Guest or associate | Meals |
|---|
Member management
Keep one membership list for fair signups and monthly meeting email. The list below is for managing members in this sample portal.
Membership list
A live system should restrict this page to designated administrators and securely store member information. This demo uses fictional information and browser-only sample storage.
Fair coordinator view
See what is filled, find openings, and update the work schedule without editing a spreadsheet.
Set up a fair
Current fair: Spring Fair 2026 ·
Starting a new fair saves this one under Past fairs. Areas, shift times, and worker counts carry over to the new dates. Worker signups do not.
The current fair will be archived. Its shifts will move to the new fair dates with all worker spots empty. Your member list and meeting responses will stay.
Areas for this fair
An area appears in Add a shift below. Removing an area also removes its shifts from the current fair. If workers are assigned, remove them first. Past fairs remain unchanged.
Past fairs
Open a past fair to view its schedule and worker assignments. Past fairs cannot be changed here.
Areas and shifts
Choose an area and date to narrow the list. Select a shift to assign workers or change its details.
Manage a shift
Use the sections below to add or remove workers or change this shift’s details.
Assign workers
Workers on this shift
Use “Other volunteer” for someone helping at the fair who is not on the MACC member list.
Change shift details
Choose the time, then AM or PM. Times are in 15-minute steps. Select “At closing” for a timed shift that ends when the fair closes. Choose “Closer role” for the keyholder assigned by the coordinator after the fair closes; members cannot sign themselves up for this role.
Add a shift
Choose the time, then AM or PM. Times are in 15-minute steps. Select “At closing” for a timed shift that ends when the fair closes. Choose “Closer role” for the keyholder assigned by the coordinator after the fair closes; members cannot sign themselves up for this role.
View and print the schedule
View or print the full schedule in the familiar fair spreadsheet layout, with a page for each work area and dates across the top.
Reports & email
Choose a report or an email task. The demo uses sample information and does not send email.
Member shift counts
| Member | Shifts |
|---|
Spouses and other helpers are listed separately in the full schedule and are not included in a member’s count.
Email signup reminders
Choose who would receive a fair signup reminder, then preview the names.
Preview only—no email is sent or scheduled. Automatic reminders will need the live email service.
Preview email about open shifts
Full fair schedule
Sample data arranged like the fair workbook. Scroll sideways to see every date on a phone.